Development Review Board - November 7, 2024

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good afternoon everyone welcome to this
today's uh D RB meeting development
review board
board um the purpose of the development
review board is to maintain the quality
of development in Scottdale by reviewing
all of the design aspects of a proposed
development and the relationship to
those design components to the
surrounding environment and the
community the board also reviews all of
the preliminary plats for subdivisions
to assure conformance to policies and
ordinance
requirements the agenda agenda consists
of the Roll Call public comment on non-
agendized items administrative report
minutes approval for the prior meeting
and action
items a roll call vote will be taken
after each item's motion the Leon will
call each board member's name to
indicate their desired vote for that
item after the vote has been counted and
Leone May read out the final vote
citizens wishing to speak during public
comment time or to speak specifically on
any agenda items may fill out a blue
comment card like this
one and you can find those cards at the
staff table before the agenda items is
to be discussed right over
here citizens interested in submitting a
written comment card on any item May
submit a yellow comment
card like this in in person and uh in
person to the staff table prior to the
beginning of public
testimony when called please come to the
podium state your name and address and
then begin speaking groups wishing to
speak should elect a spokesperson to
represent the views of the group to
facilitate the meeting your comment will
be limited to three minutes for
individual speakers with one additional
minute for each additional individual
present at the meeting who has
contributed their time time to a
representative speaker up to a total of
10 minutes I remind our audience that
the Board review relates to design
matters and does not include
consideration of existing zoning
District designations zoning
entitlements or the allowed uses within
the zoning districts the board's motion
may be to approve to approve with
modified stipulations or to deny or to
continue each case thank you for your
time and your interest and we will now
begin the meeting with a roll
call councilwoman Littlefield here Vice
chair brand here board member Robinson
here board member paser here board
member
faki board member Mason here
commissioner Scarboro here six present
thank
you thank
you next is the public comment for non-
agendized items citizens May address the
members of the development review board
during public comment public comment
time is reserved at the beginning of the
meeting for citizens to comment on non-
agendized items that are within the
development uh review board's
jurisdiction and it is limited to a
total of 15 minutes Arizona state law
prohibits the development review board
from discussing or taking any action on
these non- agendized items speakers May
submit a blue request to speak card in P
in person prior to the beginning of the
meeting public testimony is limited to
three minutes per
speaker written comments are also being
accepted for non- agendized items and
may be submitted in person at the
hearing or electronically at the
development Review Board website written
comments submitted electronically will
be emailed to the development review
board
members are there any requests for
public comment councilwoman little Phil
there are no public comments for non-
agendized items or any agendized items
today thank you okay thank you very much
we'll move on next is the administrative
report by Mr
Carr yes thank you again Council little
Phi good afternoon board members uh just
a few things real quickly um we are not
anticipating having a meeting two weeks
from now on the 21st so we are uh going
to cancel that meeting for November 21st
similarly we are not also anticipating
any items for the agenda on 125 which is
the next regular scheduled meeting so
that one will likely be um uh canceled
as well but there's going to be a few
weeks before we formally cancel that um
so that would put our next uh regularly
scheduled meeting um on 1212 which is
the week directly after
125 um as you may recall we moved that
meeting up uh for on the calendar to
give a little more time between that and
the the holiday season so instead of a
twoe gap we're going to have a onee gap
and so we are planning to have a meeting
on 122 so that'll be our next regular
scheduled meeting um and as it is that
we are going to cancel the 11:21 meeting
this will be the final uh meeting for
Council Littlefield and commissioner
Scarboro on this rotation want to thank
both of you for joining us appreciate it
all your Val valuable insights during
that time and we'll see you on the next
rotation um with that that concludes my
administrative report for today thank
you thank you very
much um okay next we have minutes we
need to the approval of October 3rd 2024
development review board regular meeting
minutes do I have a
motion yes I I'll move to approve the
regular meeting minutes for October 3rd
2024 development review board meeting as
presented
second I second
any
discussion may I have a roll call vote
please councilwoman Littlefield yes Vice
chair brand yes board member Robinson
yes board member paser yes board member
Mason yes commissioner Scarboro yes
motion passes 60 thank
you thank you very
much and next uh we have
action
items
okay the development review board may
take one vote to act on all
items on the continuance agenda and or
consent agenda or may remove individual
items for further discussion as
appropriate the development review board
takes separate action on each item on
the regular
agenda persons interested in speaking on
any agenda item May submit a blue
request card in person prior to the
beginning of the public
testimony those wishing to speak are
customarily given three minutes uh to
speak on each item additional time may
be granted to a designated speaker
representing two or more persons and
please submit the cards together persons
interested in submitting a written
comment or any item May submit a yellow
WR uh written comment card in person
prior to the beginning of the public
testimony or may submit electronically
at the development Review Board website
no later than 90 minutes prior to the
meeting next we have consent agenda
items um the development review board
2025
calendar uh number four is 33d 2023
which is First Street town homes and
five is 22d 2 2024 the Paris
betik I don't know how you say that word
uh on 6th
Avenue is there any dis any public
comment received for people who would
like to speak on any of these items no
okay do is there any public comment uh
regarding any of these items from the
board you have any public
comments thank you Council little I just
will make a note real quickly on the um
on the calendar to note that generally
as as we all know um the planning or the
drb meets on the first and third
Thursdays of every month there are a few
exceptions to that we've made those
exceptions again this year to account
for some holidays um the first of that
is in July um so will'll be uh the
second week in July versus the first
week to account for the Independence Day
holiday um the second is u in September
to account for Labor Day holiday and and
then again in December we are moving
that uh Second meeting in December up
one week so it back toback December 4th
and December 11th in
2025 so um unless there's any questions
on that I think you're probably ready
for a motion there okay are there any
questions regarding the future
calendars okay may I have a motion
regarding the consent
agenda I'll make a motion um move to
approve the development review board
2025 calendar in cases 33d
2023 and 22d 2024 per the staff
recommended stipulations after finding
that the development applications meet
the development review board criteria
and the additional findings for a
development in the Oldtown area
second any
discussion please
vote
register roll call councilman
Littlefield yes Vice chair brand yes
board member Robinson yes board member
paser yes board member Mason yes
commissioner Scarboro yes motion passes
60 thank you thank you very
much okay we have next a non-action item
discuss possible agenda topics for a
joint development Review Board in
Planning Commission meeting Mr
Carr thank you councilwoman Littlefield
members of the board
um yeah this is a topic um staff is
seeking some input um on whether or not
one the the development re board feels
like that there's a desire to meet with
a joint meeting with the Planning
Commission and if they do um any uh
topics related to that joint meeting
some background and context on this um
the drb and Planning Commission have had
joint meetings in the past those kind of
got put on hold as uh a lot of things
did uh around Co um and so we haven't
had a one of those joint meetings since
um that time in 2020 so um I think
there's some desire from some members to
pick that conversation back up and love
to hear if you have any topics you'd
like to explore during that joint
meeting okay thank you are comments yes
I I do and very specifically would love
to have a joint discussion on the
impacts of the revisions to the zoning
ordinance uh Mr Carr that you're
probably working on right now with
regard to the implementation of
newly adopted uh State I don't know what
they are the the state bills as I'm not
sure the name of the bills but the but
the um idenification of single family
residential as well as the commercial
transition by right you are correct Vice
chair yeah there's uh two probably bills
that are most related to development
review board and Planning Commission
that would be those related to um
adaptive reuse and uh the middle housing
bill um there's a third one that we're
also working on which is accessory
dwelling units but as that's generally a
single family type product that's not
really a purview of either the Planning
Commission or drb but we can yeah we can
have that as a an item to discuss with a
jointly with both
groups and even with I'm not sure that
it would warrant discussion from an
approval process but still even with the
the portion that's not under the purview
of the drb
understanding maybe staff's take on um
infrastructure and how you're handling
utility just these types of things just
the approach to what you're doing
um moving forward would be great just
just as from a I guess from a knowledge
and understanding
standpoint absolutely thank
you I concur with that by the way also I
think that that's going to change a
number of things and we need to keep on
top of it both planning and Dr any other
comments or questions yes I do thank you
councilman Middlefield uh Mr car I like
to add a discussion related to uh noise
ordinance I know that the the city is
working on the noise ordinance and and
uh but I would love to have a a joint
meeting where we can as the drb and
Planning Commission talk through that
with staff and understand where the
city's at and how that'll U potentially
be affecting both Planning Commission
and
drb that'd be one of the topics I'd like
to
see okay yes we'll add that as a topic
as well thank you thank you thank you I
I concur with that too as a member of
the council we're always hearing
problems about noise and so having a
firm standard would be good anything
else one more Council thefield if that's
okay uh you know with with the way we uh
process applications in the city
sometimes Planning Commission is before
drb and sometimes drb is before Planning
Commission uh I would love just to be
able to have a conversation on being
able to relay information between those
two groups groups more efficiently so
that when the drb notices a few items
and while it's not in their purview but
they make note of it it'd be great if
there's some way for us to maybe improve
though that communication between the
two groups and vice versa if the
Planning Commission sees something
before the drb and while it's not
technically in their purview they notice
something we just want to make sure
those flags are at least being noticed
for the drb's consideration whether they
opt to uh move forward or do anything
with them just to make sure the
communication's more
flowing and just so I understand that a
little bit commissioner scar you're
talking about more formal uh
communication or just how how the the
information between both groups is
accessed I think just to make sure we're
being able to ask questions in in a
group where we have the drb staff and
Planning Commission all asking questions
and sort of getting Clarity on how that
information is relayed through staff I
don't think we need a formal uh process
per se just want to make sure that both
boards commission and and the staff all
three are are on the same page of how
that information gets relayed if at all
not saying that it doesn't intentionally
but just if it needs to be relayed or
doesn't need to be relayed how does that
all work and just making sure we're all
on the same page okay that Mak sense
yeah I think I understand that thank you
um I'd like to add one thing to um just
as a council member any decisions or
changes to protocol I would like to have
relayed to the council so that they know
what's going on
too more information is always helpful
any other comments yes so what we always
are mindful of when we're trying to
share information is that we have open
meeting law requirements that we have to
meet so we'll have to work through how
that would happen
because sometimes the same cases come
before the Planning Commission and the
development review board and so that
it's difficult to
regulate uh Communications between the
two groups um I wasn't I wasn't talking
about Communications like on
decisionmaking processes or things on a
case I was talking about General overall
regulations on how the two work together
like right right I get that and I'm just
saying so we'll take a look at that and
generally we may come back with some
regulations that you might think are too
limiting but that's probably because we
have some legal issues that might kick
in okay okay anything
else okay I think that item is
completed any other item before we
adjourn nothing further from staff
councilwoman thank you okay thank you I
would like personally to thank staff and
you guys and all of you up here for my
time up here and to make it so much uh
and fun and and uh very enjoyable than
thank you may I have a motion to adjourn
so
moved
seconded all in favor I
I we are adjourned thank you very
much e