City Council | Regular Meeting - March 4, 2025

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at this time I'd like to call the May
4th 2025 city council regular meeting to
order city clerk Ben Lane please conduct
the Roll Roll Call
thank you mayor mayor Lisa barowski
present vice mayor Jan ducus present
council members Barry Graham pres Adam
quman Kathy
Littlefield pres Maryann McCallen pres
Salange Whitehead here interim city
manager Greg kton present acting City
attorney Louis Santia present City
treasur Sony Andrews here acting City OT
L kff here and the clerk is president
present thank you mayor thank you very
much tonight we have Scottdale police
Sergeant Shan Ryan and Lieutenant Dan
kopas hopefully I'm saying that right as
well as firefighter Lane Henny if anyone
requires their assistance please let a
member of the staff uh know and uh for
the Pledge of Allegiance I'd like to ask
Council woman McAllen to lead us in that
flag United
States thank you uh councilman Graham
would you like to help us with the
invocation Madame mayor thank you so
much I'd like to invite um City chaplain
Don Burgess to the podium at your
convenience and if I can just say a few
brief words before uh before uh chaplain
Burgess begins um I reached out in our
our our entire you can go to that to the
podium right there
um uh chaplain Burgess has a 28-year
career in law enforcement he retired as
a lieutenant after 21 years with
Scottsdale's police department and
during that time he developed and
implemented the city's chaplaincy
program in retirement chaplain Burgess
felt a calling to Ministry in pastoral
care and he attended Seminary and
pastored a small congregation in
Stanford Arizona and then became a
chaplain with Hospice of the
Valley I he currently volunteers with
HOV and their honoring First Responders
program and he returned to P SPD nine
years ago as a Chaplain and he's
grateful to once again be a part of this
organization and to be associated with
so many dedicated law enforcement
professionals so it's my honor to invite
uh chaplain Burgess to uh to uh provide
today's
um invocation thank you thank you
councilman Graham council members mayor
vice mayor the citizens who gathered
here this evening will you pray with
me holy God you bless us in so many ways
with family and
friendships with a place we live and
work in the freedoms we cherish we thank
you for these blessings we come together
today in this place of city government
where elected officials will listen to
the concerns of the citizenry and will
debate the important issues affecting
our city we thank you for them we thank
you for those who have gone before us
those who dedicated themselves to laying
the foundation of city government have
made scottsd the dynamic and vibrant
City it is today and we thank you for
those city workers paid and volunteer
who have given so much so that we can
enjoy the quality of life that we have
here in
Scottdale and so holy God we pray to you
that you will give us wisdom as we
consider the issues and challenges
facing our city courage to make the
difficult decisions that will need to be
made and we pray that you give us
compassion for those who call SC still
their home for visitors that they may
feel welcomed to those who do business
here and for those who have chosen to
devote their professional lives to
making Scottdale the truly world class
City that it is we pray that you be with
us now protect all those who serve
through their service to this
community we pray this in the name of
our creator the one who sustains us
through the ups and downs of this life
to the Redeemer who saves us to eternal
life
amen
amen thank you very much uh as in for
the mayor's report I'd like to let
everyone know about the upcoming mayor's
ability
Awards and that will also include the uh
newly created Community disability
Advocate award which both all Awards
will be presented on Friday April 18th
from 1: to 300 p.m. at the Western
Spirits SC scale's Museum of the West
the ability Awards provide scholarships
through financial assistance to those
who have demonstrated exceptional
resilience and overcoming the challenges
of living with a disability and have a
strong desire to continue their ad
education this scholarship program is
led by the mayor's office and sponsored
through a partnership with the hila
River Indian Community and I would like
to thank the hila River Community as our
partners for their continued continued
support uh as I mentioned new this year
uh we have the community disability
Advocate award um which will celebrate
uh volunteers Business Leaders and
nonprofit Heroes who work daily to make
sure uh all who live work and play in
Scottdale are celebrated for their
efforts and if you have any nominations
uh that fit within any of these award
categories we encourage you to send them
to my office and and with that we will
turn
to First public comment public comment
is reserved for Scottdale citizens
business owners Andor Property Owners to
comment on non- agendized items that are
within the council's jurisdiction no
official Council action can be taken on
these items and speakers are limited two
three minutes each in order to address
the comments to the council if you wish
to speak on a non- agendized item or
agendized topic please see clerk Ben Ben
Lane uh this evening I think we have
eight uh non- agendized public comments
and I'll start with uh Michael schaer
followed by Pat Sullivan and then Robert
Crawford I just want to check on a
PowerPoint presentation I think Ben's
helping with wanted to take a minute for
that to start no problem thank
you thank you um my name is Michael
Schaefer live at
10619 North 82nd Place near Shay and
Hayden mayor city council thank you for
hearing a story today I'm bringing a
petition to the city on behalf of me my
wife and a number of others uh neighbors
that are with us today who also signed a
petition I think upwards of about 20
signatures on it the petition is
regarding a residence located at
8226 ese which has turned a residence
where the owners have never lived there
into a sports training facility and a
construction storage site providing
violating
r135 zoning
the matter is simple it's it's no longer
a residence it's become a commercial
property no one lives there we ask to
have the owners return the property to R
135 zoning with landscaping again the
Landscaping has been removed there's
none there now our property line touches
theirs um I'm also very thankful uh that
the citizens of Scottsdale have elected
a new mayor and city council you all
have given us
hope zoning regul ations serve to
protect the residents the city they they
live in to control real estate keeping
it within the zoning rules especially in
our neighborhoods the neighbors have
complained over and over raise a hand if
you've ever Le led a
complaint
um we request a copy and we understand
we have to fo those uh complaints to in
order to get them we are wondering why
the complaints have never been
addressed um on the topic I love kids
there's nothing better than kids playing
sports I've been a foster kids coach for
over 20 years and I grew up playing
sports in my
backyard this all started one night with
the owner telling me he had a plan for a
play area for his granddaughter I don't
even know maybe that's her to practice
softball I pictured one of those little
not you know little Nets and you hit the
ball or throw the ball into it and it
bounces back now it's a professional 4
fee Sports training facility and a
Construction office and storage facility
for that construction company along with
you'll see billboard advertising on Vans
U extensive Sports lighting next to my
home in my eyes lighting up my backyard
and right along a residential only
section of Shea Boulevard often with 20
to 30 cars parked out front a person was
killed immediately in front of this
property in a car accident in
2024 we in reviewing one r135 see many
violations um included in a supplement I
provided with the
petition um you should have a copy uh
residents by definition means people
live there the situation is clear for us
R 135 is violated R stands for
residential I.E people living in a
home got God bless thank you Mr schaer
appreciate that Pat Sullivan then Robert
Crawford and Laura
schaer I'm Pat Sullivan I live at
10617 North 83rd Street and uh um my
house is just across the easement from
Hercules
field uh Hercules field is owned by
Michael Gart he does not live at that
address Mr Gart refers to the property
as a sports facility hosting baseball
games for numerous teams this area is uh
zoned as residential property Hercules
field is a commercial business when
baseball games are being played there
can be 30 plus cars in the front yard
which is on Shay 40,000 cars per day
drive on Sha Boulevard turning across a
traffic lane to access the parking lot
at Hercules field creates additional
Hazard on Shea Boulevard the area from
the 101 to Hayden is one of the most
dangerous stretches of sheay and has a
high level of car
accidents I've had baseball B baseballs
land in my yard empty water bottles
napkins plastic bags and litter from the
fields ends up in the easement leaving
cleanup of such litter to the homeowner
I can hear the crack of the bat when
games are going on Hercules field
creates traffic hazards noise issues and
litter from the activities I certainly
hope that Scottdale will start en
enforcing the zoning code Hercules field
is not a residential
property thank you Robert Crawford
honorable mayor council members my name
is Robert Crawford Jr I reside at 8301
East deser Cove Avenue and I've lived at
this address for over 12 years I am part
of the Sundown Ranch Acres neighborhood
watch group many of whom our neighbors
are here
today I want to thank Michel Schaefer
and Laura schaer and the other speakers
regarding the situation with Hercules
field as has been well articulated this
property has created many negative
impacts including parking noise lighting
property damage and other issues this is
a commercial business operating at a
home which is intended under the zoning
to be a res
residents I believe it is my personal
opinion that the city may have been
misled in issuing a permit to construct
a batting cage and a playing field with
the idea that this was someone's
personal residence instead it has been
turned into a commercial Venture I urge
the city and the council to take action
regarding this matter and to help the
homeowners in Sundown Ranch thank you
very much
thank you Laura schaer followed by
Elizabeth Fernandez and then Ed
lar hi my name is Laura Schaefer and I
live at sundown ranch's neighborhood and
thank you for allowing us to speak today
um what I want to say about this
situation is that this is as everyone
else has stated this is not a residence
it's not being used as a residence it
was a residence to start with but
immediately upon their purchase they had
the full intention of it being a ball fi
and uh storage facility for their second
business that's what we see that's all
that's been there no one spent the night
there no one has their mail going there
for personal purposes
um we love children we love sports we
think Sports is the best way to keep
children in line and out of trouble
however the city has
built beautiful sporting facilities for
the public to use and we welcome them to
go use those facilities and we would
even support that completely maybe even
show up at a game and root them on
however if these owners want to have a
legal ball field they need to move it to
their residence which is over in
McCormack Ranch and allow that to be
there in their neighborhood in their
front yard and if that were the case
that I think would be legal although
they'd have to face the HOA but um this
is not legal here and we H we suffer
from the consequences of a lot of dust
Kickback from the cars driving through
their dirt parking lot I mean there can
be 30 to 35 cars there on a given night
probably tonight as they were gearing up
for something to happen tonight when we
left the home um they also had
the people walking throughout the
neighborhoods they drive their little
4x4 vehicle full of kids down our
easement that's not connected to their
easement down our own personal easement
and to take them over to see the llamas
down in the next neighborhood um it's
they use their Pro this property our
property to their own discretion however
they wish without any respect to the
rest of the neighborhood and um we would
like this stopped we would like there to
be something done to protect our rights
as Citizens and as property owners and
to no longer have to endure what they've
decided to come in and do and not even
live in the midst of um that's what we
ask from you tonight we ask that you
recognize that it is not a residence
therefore it's not the permits were not
legally obtained we ask you to recognize
there's been other permits processing
that has been violated or ignored like
covering in the the pool that that was
not done um they
just poured dirt on top of it instead of
pulling a permit to take out the pool um
there's a lot of violations that have
been done that are covered up now but
they're obviously there if you want to
go back and look at the previous
pictures of the property so um we just
ask that you do something this guy is a
contractor for the city he knows how to
get around the laws he knows what to do
and so he asked to stop that for us
thank
you thank you very much Elizabeth
Fernandez good evening council members
thank you for your time today my name is
Elizabeth Fernandez I reside at 8225
East Shea Boulevard in Scottsdale um we
vis a residence there since 2016 our
property is just behind Hercules field
um our neighbors have spoken to a lot of
the issues and I thought I'd take my
three minutes to document what we have
done to try to follow the proper
channels through the city and really
have gotten nowhere um we started
through the city of um code enforcement
and um identified some of the code
enforcement violations that we were
seeing Mr Gart is a general contractor
I'm a licensed interior designer and I'm
very familiar with the zoning laws of
the city he clearly did not pull any
permits and it was a surprised to code
enforcement that he had not done so um
we have provided and I've left copies
for you with all the emails photographs
uh conversations with code enforcement
to deal with the issue um what I have
heard in response is could you please
prove that this is a business so I have
included
advertisements specifically from
Hercules contractors and Hercules field
Hercules contractors refer to their
business being located at 8226 East Shea
Boulevard they also specifically State
proudly that they have opened a
commercial Baseball Facility right next
door and I have provided both of those
advertisements for you um I'm asking
that the council please assist us we've
tried to take the proper channels as has
been set forth but really over the last
year we've not been successful um my
fear is that um Mr Gart is a general
contractor he knows the way around the
rules um it is not uncommon for people
to backo themselves step by step into a
commercial residence or commercial
property in a residential location which
is clearly not appropriate and is
clearly not set forth by the zoning laws
so I provided the information here and I
ask your support to please deal with
code enforcement
um to ask for the operations to stop
because they clearly are operating
they'll stop for a little bit code
enforc will come see them and then again
they will continue operations I want you
to imagine looking out your back window
and seeing lights that are as
significant as the Diamond Backs it's
that bright they've done some work to
Shield it but in reality they've really
done the bare minimum and are um in my
opinion bull face lying to code
enforcement and and I'm asking that
there be something done about that and I
appreciate your time thank you thank you
Ed lar followed by Brian Nelson and
French
Thompson good evening my name is Ed lar
I live at 10629 North 83rd Street we're
one house away from the Professional
Training Facility that's known as
Hercules field my wife and I have lived
at this location for approximately 31
years in 2019 we made a small adjustment
to our garage which had been in the same
location for 59 years our application
for a permit was turned down by
zoning over an 8 in
discrepancy same location 8 in 59 years
we were told our only opportunity was to
go to the board of adjustment which
which we did and even though we had full
support of our
neighborhood the board of adjustment
turned us
down one of the board members actually
stated that he wasn't quite sure but he
thought that our small adjustment to the
garage could quite possibly be poisoning
the city's water
supply our only opportunity at that
point was to go to the state Superior
Court which we did this went on for two
years the city fought us every step of
the way enforcement and Zoning over 8
in eventually only to the common sense
through councilwoman
Salange and City attorney Sherry Scott
were we able to put this to bed where
the city finally admitted that 8 in was
kind of
silly took two years to get that done
cost my wife and I just shy of $50,000
in legal
bills when our neighbor Joe passed away
we watched his house was renov ated and
slowly turned into a professional ball
field no permits were
pulled and every night we became
accustomed to hearing the ping of
baseballs and bats in our backyard we're
one house
away some nights as many as 20 cars
parked in the uh what used to be the
front yard on a very busy Shea
Boulevard despite mountains of evidence
city did nothing
blatant disregard for
zoning and we wanted to know with the
city why why do they continually get
away with this we've already had one
accident on sheay Boulevard where
somebody passed away we hear the Screech
of the tires on the nights that they're
there some nights 25 to 30 vehicles in
the front yard that's not what this was
meant to to be this is a residential
neighborhood we'd like to keep it a
residential neighborhood and finally
I'm not against Youth Sports I was a
division one scholar athlete for two
years NCAA I've coached everything from
the junior coyotes to head coach of
asu's hockey program I love Youth Sports
but there's a time and a place and we
need the city's help because this is not
the place thank you for your
consideration thank you Brian neelson
nison
I don't see Brian so French
Thompson good evening Madame mayor city
council City staff I'd like to offer you
guys all an apology from my behavior
about a month ago I was in here uh there
was a subject matter that came up that I
was very involved with for a long period
of time and I got very emotional and I
was calling out another
Citizen and I just want to apologize to
you that was rude to me um it was
disrespectful I consider every one of
you as my city
council you are my elected
officials whether I agree with you all
the time or whether I don't you still
have an office that I
respect that's where this apology is
coming from I respect your office I
respect the fact that you were voted in
with other people running for
office you know you guys are making
tough decisions all the time I I don't
want your job in any way shape or form
but I'm glad you're doing
it what I have a hard time is when
people come up and lie to you and I have
to listen to it so that's what I got
really upset about is an individual that
comes up here but I've also seen that
individual come up and individually call
out one or another of the city council
by name that's not here for a topic
that's not here for a subject matter
it's before the city they're actually
attacking individual Council people and
in my business I've been around an awful
lot of people and I had dinner with a
couple that were my customers one's a
psychiatrist the other one's a
psychologist
ologist and I was telling them about
this and they said well you know people
like that that do that they're actually
cowards and they're
bullies and they don't have any
self-respect so I'm just making a
suggestion to you is when they do that
because at any given time they'll come
up and call you
out you're dealing with a person that
has no personal self-respect so there's
no reason for them to have any respect
for you or your office or the fact that
you're elected officials for the city of
Scottsdale again I don't always agree
with you many times I do agree with you
but you guys literally are my city
council and I respect your office and I
appreciate you doing your
job subject matter that came up before
is part of what was going on in Oldtown
Scottsdale I just want to say that
Oldtown Scottdale has hundreds and
hundreds of small business
many many many families rely on the
income produced by those businesses and
then those businesses in turn do
business with other small businesses so
our Oldtown Scottdale businesses retail
there's kids going to college there's
kids going to sports I mean there's lots
of people that depend on this Oldtown
Scotsdale to make a living and so I just
anytime somebody comes up and
disrespects that whole area of
Scottsdale
I get upset about it so thank you and
again I do
apologize thank you Mr
Thompson that concludes the uh non-
agendized public comment for the evening
so we will turn to uh the meeting
meeting
minutes before us we have the approval
of special meeting minutes of February
11th 2025 executive Senate session
minutes of February 11th 2025 regular
meeting minutes of February 11th
2025 I would love a motion to approve so
moved second all those in favor of
approval please indicate your
vote
I thank
you you know going back to the citizens
petition that was
uh submitted I know Mr Schaefer you sent
me an email I believe asking when that
would be discussed the council has the
option based on your citizens petition
to agendize for the for a future meeting
or do a couple other things including no
action that will happen at the end of
the
meeting thank
you next we have the consent agenda
items 1 through 11 uh do any of the
council members have a question or
councilman Graham
mayor if it's okay I'd like to pull two
items from the consent agenda certainly
items
um number
six and number
11 and I'll move to unless there's no
other debate I'll move to approve of the
consent agenda with with certainly those
two and you said six and 10 six and 11
11 six and
11 I have a
second second all those in favor of
approval of consent agenda items 1
through 11 with the exception of I'm
sorry 1 through 10 with the exception of
six please indicate your
vote I
okay thank you very much moving on to
the regular agenda next we have agenda
items 12 and
13 item 12 is a presentation discussion
and possible direction of Staff
regarding the city's
proposed
F fiscal year 2025 26 rates and fees
presenting this evening on this topic
are Scott SE sellin Kevin Rose Dave
Bennett Michael clack Nick mulliner Judy
Doyle Kira Peters and Tom
shanon and before we get started I just
want to ask a question M Mr schaer can I
can I ask you a
question if you're planning to stay to
the end of the meeting to hear the
results I'd rather take this out of
order and uh have a discussion or take a
entertain a motion on this one a
Citizens petition so that you and your
your group there doesn't have to wait
for us to do that uh I'll make a motion
to agendize the citizens petition for a
future
meeting um I'll second
that any comments or questions okay with
that let's take a vote on the motion to
agendize
yes that motion passes you're free to
leave play ball oh wait
play
ball that was
funny moving right along item number 12
do we have Scott sellin from the budget
Department Madame mayor members of the
council good evening um very pleased to
be here with you tonight uh by way of
introduction my name is Scott Seline I'm
the newly hired budget director here at
the city City of Scottsdale I look
forward to working with you in the
upcoming months and years tonight we're
here to present proposed rate and fee
changes for fiscal year 25 and 26 could
you advance the slide
please there are three required steps to
adopt proposed rate and fee changes
first the proposed changes are presented
in detail to the council for review and
feedback which is what we're doing
tonight next the proposed rate and fee
changes will be posted for a 60-day
compliance period finally once that
period is complete the third and final
step is a public hearing to adopt
proposed rate and fee changes this year
that hearing is scheduled for the
council meeting on May
20th before I get into a little bit more
detail I wanted to emphasize that all
the proposed changes to rates and fees
that are covered tonight are oriented
towards covering costs uh recovering
costs I apologize and each department
and division has their own methodology
for recovering those costs we've also
taken into consideration any potential
rate shocks could we go to the next
slide please
starting with the Enterprise funds um
according to the
Umi Financial policy number 9.02 all
Enterprise fees and rates are reviewed
annually this review is intended to
ensure that rates and fees recover all
costs both direct and indirect including
Debt Service and future Capital needs
tonight water resources and solid waste
will be presenting feed change proposals
to you on the Enterprise fund side can
we go to the next
slide for the non Enterprise category um
per Financial policy
4.05 rates and fees should be reviewed
periodically and should be set based on
an acceptable recovery rate for direct
and indirect cost of service tonight
there will be proposed rate and fee
changes for planning and development
services Parks and Recreation Enterprise
operations Human Services and fire next
thank
you so this slide shows the projected
forecasted revenue for FY 2526 for the
proposed rate and fee change that you'll
hear about tonight uh we'll start with
the table on the right for Enterprise
funds uh the proposed Enterprise fund
rate and fee changes for 25 26 will
generate an additional 14.2 million in
revenue between the
two moving now to the table on the
leftand side the non-enterprise for
other operating funds you can see the
aggregate total of the proposed rate and
fee changes they are projected to
generate 1.3 million to the general fund
$99,000 to the special programs fund
finally the stadium fac fac ility fund
shows a net change of0 in additional
revenue and with that I will turn the
presentation over to I believe Mr Kevin
Rose who will be presenting on behalf of
Water Resources thank you thank
you mayor vice mayor of council thank
you um Kevin Rose inter room Water
Resources executive director and what
I'm going to be presenting tonight is uh
proposing is increase to our rates for
water and sewer and some significant
cost drivers that we look at are are big
four which is raw water that's our
central Arizona project water and our
Salt River Project water Personnel
Services the men and women that do the
day in and day out to ensure we collect
the waste water and also deliver water
our electricity and our
chemicals as you can see for the last
three years um we've seen significant
increases in these four different
categories um just a graphical
representation
Personnel Services being the largest
31.9 then purchase water 27.6 million
that we're seeing um incre our budgeted
amounts that we're going to need to
cover plus electricity 19.5 and our
treatment filter media that's our gak as
we call it granular activated carbon and
the
chemicals so what I'm proposing tonight
on the water side for the water meters
is a 45% increase across all meters so
as you can see with the table there um
the
the current cost with the proposed
changes then also on the volumetric side
so we have a tiered system uh start with
the residential um all tiers we're going
to be increasing the rate to by 4 and a
half% so we're doing the base fee 4 and
a half% and the volumetric
charge in our commercial um it's a four
tier system um we're also going to be
increasing that by 4 and a half% uh upon
your appr approval
now to sewer as you know with sewer we
take the lowest um three months December
January and February and we take 90% of
that to determine the sewer rate and we
use the base the meter size uh to come
up with that U base fee for the sewer
and as you can see we're going to be
increasing this not by four and a half
but by 6% we're seeing bigger increase
in cost on the sewer
side uh sewer rates uh we also charge um
based on the category and the ones to
note are more of the commercial dining
and also the restaurants and bakeries we
look at the strength of the waste water
the tree so that's how we come up with
these
numbers also our miscellaneous service
charges on average weing a
10.9% uh are going to be requesting a
10.9% increase for meter Services line
meter maintenance and our bulk water
rate and we do this graphical
representation giving an idea where we
with the valley we Benchmark ourselves 1
in meter being our most popular size and
it's about 16,000 gallons of usage in a
month and also the sewer about 11,000
gallons we look at that and a benchmark
ourselves what we're proposing we still
be on the lower end but it shows us in
line with 10pm Poria where resident
would be we're seeing about a $591 in uh
potential impact increase to the
residents and Commercial
businesses so propos closing tonight is
a water fee increase of 4.5% this will
go effective November 1st uh
historically we've done that on purpose
for the rate increase doesn't impact
someone during summer Peak demand it
hits in November then the sewer would go
um affective July 1st and the
miscellaneous service charges which is
about 10.9% on average U effective July
1st
20125 and with that any questions I'll
turn it over to to Dave Bennett thank
you very much any
questions councilman
Graham I'll ask
you good evening mayor council my name
is Dave Bennett I'm the Solid Waste
Services director uh I'm here to uh to
go over the proposed rates for solid
waste rates and fees for fiscal year
2526 would you mind going to the next
slide
please uh as with last year uh we worked
with the budget office to conduct uh
rate analysis the company that performed
the rate analysis for us is Burns and
McDonald listed below are the cities
that have enlisted this company to
perform similar rates and fees work next
slide
please um the objectives for the rate
analysis were to identify total costs to
provide Solid Waste and Recycling
services to our customers the rate
analysis verified costs were being
allocated to the correct customer
classes such as the residential
commercial and rolloff programs doing so
doing so ensures that our residential
rate payers are not subsidizing any part
of the Commercial Services Program and
most import and most importantly design
rates that protect uh the financial
Integrity of our operation next slide
please for our 85,000 plus single family
residential customers that receive
weekly trash and recycling service
monthly brush and bulk collection and a
host of other services we are proposing
a 5%
increase um a 4% increase for our 11 100
plus commercial refu customers and a 4%
increase for our ond demand rolloff
services
program and a 5.1% increase for
commercial customers that utilize our 90
and 300 gallon containers for their
recycling needs and lastly an 85 an
8.5% uh increase for commercial
recycling containers next slide
please uh and this slide just shows you
Revenue estimates this slide uh for each
of the programs would generate for the
proposed rate increase next slide
please this chart uh breaks down what is
contributing to the $151 c monthly
increase monthly residential rate
increase I should say as you can see
Fleet Maintenance Personnel landfill
costs account for 75% of the increase
next slide
please regarding commercial Refuge costs
again Personnel Fleet Maintenance and
landfill costs are account for 80% 86%
of this rate increase as well for a
business customer that has a four yard
container picked up once once a month
the the rate increase would have them
paying
$522 more each month next slide
please uh mayor and Council I believe
most of you are aware of our plans to
expand the transfer station the project
has already been approved through the
CIP project process
and is entirely funded through our
current residential rates how this
project benefits our residential rate
payers uh expanding the transfer station
from three Bays to six Bays will double
the Tipping floor space this will ensure
that our current and future residential
demands will be met the additional Flor
space will also allow us to separate
green waste and brush and bulk loads uh
and will in turn just extend our the
life of our land pH included in the
transfer station expansion is a a green
waste drop off area the goal here is to
capture green waste from commercial
landscapers servicing our residents and
large HOAs based on the distances these
companies currently travel to dispose of
this material we see a real opportunity
where they could save time and money by
bringing this material to our site and
we'll hopefully pass on those cost
savings to our residents this will also
have an impact on extending our the life
of our
landfill uh part of the expansion also
includes a permanent household hazardous
waste facility uh we currently provide
monthly household hazardous waste Home
Collection however this Services is
limited to the first 250 customers that
sign up at the beginning of each month
and we limit the quantity of material
each resident can place out for
collection having a permanent facility
will allow residents weekly access to
properly dispose of their material and
they will also be able to bring their in
larger quantities of material another
positive positive for a permanent
facility is that approximately 25% of
the material that is brought into this
type of facility can be reused or
recycled and lastly uh with the
expansion of the transfer station
tipping floor and adding a green waste
drop off area this will create two new
revenue streams for us which will help
us stabilize fut future residential rate
increases next slide
please uh with regards to construction
for this project it is slated to begin
this summer and it is expected to be
completed in early
2027 next
slide uh with regards to our commercial
recycling customers one of our goals
last year was to close the gap on the
discount these customers were receiving
through multiple uh year rate increases
at present frontload recycling rates
average 28% lower than a refuge rate the
proposed rate increases will now have
the commercial four yard recycling
discount at 24% we projected to have the
desired Gap closed by fiscal year
29 um and the proposed rate increases
will achieve the desired discount for
our 90 and 300 galon recycling sold
they've already achieved that discount
so they're they're right at 10% combined
next slide
please when I presented this graph to
council last year uh recycling markets
were re rebounding from a volatile year
last fiscal year to manage a ton of
recycling the average cost was
$21.97 as of January 30th of this fiscal
year to manage a ton of recycling is
averaging at a net neutral cost for
comparisons our cost cost to bury a ton
of garbage is
$32.5 next slide
please with regards to safety there's a
lot of good news to report here again uh
where we were at four years ago is far
different than where we were at now many
different ENT entities in the city uh
have helped Solid Waste get to this
point those being our risk management
department the city attorney's office
City manager's office and members on
this Council throughout the past four
years each of these entities have helped
my department get the necessary Tool uh
resources needed to improve our overall
safety record which by the way has had a
big part had a big impact on us being
able to retain employees and attract uh
employees from neighboring C City so
thank you to everyone involved next
slide
please okay with regards to comparing
our rates to other Valley Cities as with
last year we fall right in the middle of
the pack however the level of service
and the number of services we provide to
our customers far far out seed uh most
of the other cities on this
list as you can imagine getting a 26 ton
garbage truck to our Northern
Communities poses poses a significant
challenges for us and unfortunately this
does come at a cost next slide
please just to recap the slide shows you
the proposed rate increases for each of
our service programs we're again seeking
a 5% for our Residential Services
Program and a 4% uh for our commercial
rolloff programs as well and next slide
please just as before this uh slide
shows the revenue each service program
will generate from the proposed rate
increases and with that mayor and
Council I'll be glad to help answer any
of your questions
I don't see any so awesome thank you
thanks think we have Nick
mulliner over
there I think we have the planning and
development Services fees next and then
I'll I'll hop in
right sorry about that Mr clack Michael
CL apologies I was waiting for the slide
to come up
sorry okay my name is uh for those of
you that don't know me my name is
Michael clack I'm the director of
planning and development services also
known as the building official for the
city of
Scottsdale and uh what I'd like to
present to you all uh is our slide uh
regarding our rates and proposed rates
and fees these uh increases if we could
get go to that next slide please thank
you so we're proposing a 5.2 average
increase in rates and fees and as you
all probably know that the planning and
development services department manages
the development process here in the city
of
Scottsdale uh it regulates development
and Improvement of property within our
city limits and prior to development or
improving property
entitlements must be reviewed and are
processed plans also known as
construction documents need to be
submitted for review for compliance with
our codes and then um once those plans
have been deemed uh to be compliant with
our codes the permits are issued in
order to commence construction and the
permits is what allows for the
inspection process to proceed per
Scottdale revised codes section
46-41 these fees are to be examined
annually and may by adoption of the city
council be adjusted accordingly and as a
result of the annual review of these
fees we are proposing as I said earlier
approximately a 5.2 average increase in
our rates and
fees including these fees associated
with the w are associated with the
Wireless Communications facilities that
are located within the the city's right
of way this increase these increases are
needed to help uh the department recover
our operating cost to continue to
provide customers with an excellent
experience uh the additional Revenue
expected of these increases is estimated
to be a little more than $1.1 million
and that should get us to 100%
recovery and um you see the uh Revenue
changes before you on this slide
as I said are the fees are set or or
rates uh the proposals the the fees are
the increases are in average because we
have varying fees and we have a number
of fees that includes about 25 Pages or
24 pages on our website of all the
various fees that we have and if I could
I use the
Elmo yeah
if you all can see that just wanted to
go over a couple of the fees uh that
would be impacted again this isn't all
the fees that we have but as you can see
a pre-application fee which is a uh fee
for potential applicants that to learn
what steps and what requirements are or
course of action is needed for their
proposed uh uh development we meet with
those uh applicants and currently we
charge $125
uh for that service under our proposed
increase of approx again the average is
5.2% uh that uh increase would be
$131 or an increase of $6 going down to
our building permit fee we chose single
family and Commercial uh fees uh as you
can see those fees are uh pretty much
the same at
$225 base fee and an 89 cents per square
foot fee for both build uh commercial
buildings and single family buildings
and the proposed increase is
$237 on the base fee and 94 per square
foot on the uh for for our permit fees
uh that increase results in $12 and
uh5 respective respectively and then one
of our uh permits that we have is a
water heater permit uh currently that's
$60 our proposed increase on that is
$63 and increases
$3 and so the you know this just kind of
gives you an impact of how it some of
the fees where average citizen uh would
be impacted should they decide to do
improvements to their property and need
a permit and with that I'm prepared to
answer any questions you may
have thank you I don't see any questions
so so thank you very much thank
you good evening mayor vice mayor
members of council I'm Nick mulliner the
senior director for parks and recreation
in The Preserve and
the fees that the Parks and Recreation
Department are bringing forward for
recommendation this year are is a fee
increase to the three Scottsdale Sports
complexes the city of Scottsdale
operates three Sports complexes the
Scottsdale Sports Complex which has 10
soccer fields the Bell 94 sports complex
which has six and the Riata sports
complex which has five we are
recommending an increase to these fees
that are the full it's a full two-day
full facility fee so this is not an
hourly rate
increase next Slide the the
recommendation that we have is for the
Scottdale Sports complex for the entire
facility for a minimum of 2 days to be
increased from 2250 to
2500 for the Bell 94 entire complex to
be increased from 1,600 to
18800 and then the Riata Sports Complex
to be increased from, 1300 to, 1500 that
it would result in approximately $4,000
in additional revenue and these fees are
primarily assessed to to Youth Sports
tournament
producers and with that I'm happy to
answer any
questions I don't see any so thank you
very much thank you Judy Doyle is up
next good evening mayor vice mayor
members of council I'm Judy Doyle I am
the senior director of the newly created
Enterprise operations Department not to
be confused with our Enterprise funds
the Enterprise operations Department
includes our tourism and events division
Westworld mccor McMan Railroad Park the
skatel stadium and the
airport so what we were trying to do
when we combined all of these uh Dynamic
areas together it was really with the
goal of enhancing scottd economy and the
visitor and Resident experience so that
was the the reason behind forming that
new Department next slide
please so tonight we are here to uh uh
present the uh one fee that we have at
the Scottdale stadium and that is our
first base patio fee
uh I hope you all have an opportunity to
either get to a spring training game uh
this year if so you will likely see the
covered patio that was completed in
February of 24 along that first
Baseline I just want to note that a lot
of the uh recent improvements that we
have made at Scottdale Stadium have been
very intentional to activate that space
to use Beyond just the spring training
season and this first base patio is no
exception we had implemented a pilot fee
in 2024 of
$1,725 by considering factors such as
capacity the anticipated demand ensuring
that it was competitive uh within the
market I'll note that per resolution the
stadium can establish a pilot fee for
approximately one year or less the idea
of the pilot fee is really to help
assess the
success of the fee and determine if it
is appropriate and something we want to
use in the long term prior to a pilot
fee I'll just note that we do have to
follow the same rules and guidelines
when implementing a fee we have to post
it to the city's website for at least 60
days we do have to bring it before a
board or commission for approval because
the stadium was part of the Parks and
Recreation Department in 2024 we did
bring it before the parks and wck
commission and they did approve the
pilot fee in May of 24 we began using
the fee in June of
24 some of the events that were held in
that space were celebrations of life we
had uh conference lunches meetings the
Arizona um fall league Pack 12 baseball
Etc because we found the feed to be
appropriate we are coming before you
this evening to approve that to make it
a permanent fee next slide
please I just wanted to share just some
pictures of the space um it's a pretty
incredible space it's covered uh has
pretty amazing views we have since uh
opening for uh use of that space we have
uh rented it 15 times next slide
please so there is no anticipated change
in the revenue with this action it is
again just making that pilot fee a
permanent fee
and with that I'm happy to answer any
questions thank you no thank you we
don't see any questions so thank you
very much Cara
Peters good evening mayor bki vice mayor
deasus and members of city council my
name is Kira Peters and I am the senior
director over libraries and Human
Services and I am here tonight to talk
talk about two fees relative to senior
services so next slide
please so our first um recommendation is
to we would like to create a senior
center Excursion fee that is going to be
operated out of a special Revenue fund
so the reason we want to do this is we
recently received a grant from the
county and we were able to take 636
senior participants on excursions
between 2023 and
2024 and now that we have exhausted
those grants funds we really want to
implement a program of our own and this
would be again covered out of special
Revenue I think up here we might
reference general fund that's an error
this program would be offered out of
special Revenue so what we want to do is
recommend a 50% of direct cost recovery
of that so we would have a registration
fee that would be affordable for senior
participants to um enjoy these
excursions and then the remainder of
that 50% would be covered by the special
Revenue fund so what we want to do is
look for sponsorships and grants to help
us do this work but again coming to all
of you tonight here to establish a fee
so that we can do that work once we
Garner some sponsorships or grants to
run this and again 636 seniors it was
really a successful program um getting
to go to ball games museums hiking
trails and this is really in an effort
just to get more socialization and fight
isolation that can happen amongst our
senior population so that's our Fee
number one the second thing I want to
propose is an elimination of the $2
table tennis fee um prior to 2018 table
tennis was a free event at our senior
centers uh we wanted to try implementing
a fee maybe just to generate a little
bit of Revenue um for the general fund
but over the course of seven years we've
only got
$6,990 so it's a really a minimal amount
of Revenue we've seen attendance drop in
table tennis and recently had a member
of the public come to a Human Services
Commission meeting to talk about the
hardship of paying a dropin fee if
you're an avid table tennis player and
you really want to participate in paying
$2 every time so again we would like to
recommend the elimination of the $2
table tennis fee moving forward so um
the next slide please this is just
really A visual representation of what
we're um proposing here tonight the top
one is um just an example of what the
50% cost recovery would be for a senior
center Excursion fee if you were to have
a registration fee of about $20 we could
serve 50 residents and go on about nine
excursions over the course of the year
and recovering 50% cost recovery next
one there is the elimination of the
table tennis which again would just be a
loss of about 17
$1,738 annually again pretty minimal
so with that that concludes the
recommendations for Senior Services
thank you very much happy to answer any
questions thank you very much next and
finally we have uh Tom
Shannon okay you're
deferring good evening um honorable
mayor and uh council members uh my name
is Carrie swick I'm one of your
assistant Fire Chiefs and I'll be uh
presenting um just a couple uh uh fees
for the fire department if that's okay
thank you for your
time so uh as I said there's uh really
only three um um two of them are
increases one of them are brand new uh
the fire department in its uh prevention
division we we we care about keeping um
Scottdale Commerce moving forward and U
with all the construction um inspections
that take place we have found it
necessary for um to provide uh before
and after hours inspections that are
outside the normal normal work time um
so to do that we need to have a fee to
to fund the inspector to go out there at
midnight or whatever the case may be
this fee normally takes place or I mean
this service normally takes place um
towards the end for what we call the
certificate of occupancy so we're there
we sometimes do these things at 5: in
the morning to get them open uh approved
uh with their CFO so they can start
their business um this this uh fee that
I'll show you the the price here in a
minute but we have not adjusted it for
over two years um the second one is um
uh often times uh outside of the special
event uh uh a program there'll be events
that the fire department needs to review
for safety and that to this was to
prevent um promoters from last minute
dropping plans and things on on us and
expecting uh to get it uh cleared in
time for their event so we're kind of
kind of trying to nudge them to give our
give their stuff up a little
sooner um then the last one we're in a
great partnership with a with a it's
called a compliance engine um I can on
my dashboard right now tell you that
we're at
92.7% um compliance in all the fire
sprinkler systems extinguishers uh Hood
systems in the city of Scottdale so it
it's it's a tracking system um and that
the company that helps us with that that
actually has the DAT database um is
going to have a price increase so we
were going to bump ours up a little bit
more so again um the hours was 500 we're
going to go to 700 um there is no when
we went from 300 to 500 there was no
slowing down um we we typically do about
250 of these um a
year um the special event plan Rush rate
that permit fee the 500 matches and
aligns with all the fire department's
other fees for fireworks or Christmas
tree lot and again it's the rush rate
because it's a rush um and then the
Bryer compliance engine um our current
fee is 35 we just want to go to 50 um
because they're going to go up somewhat
to probably 45 and that's it if I you
have any
questions all right thank you very much
appreciate it thank you and that
concludes the presentations
and we have no additional public comment
on non- agendized items so I'll move on
to item
13 item 13 is the annual review and
possible adoption of the city's
comprehensive Financial policies
presenting this evening on this topic is
City Treasurer s Sonia
Andrews um thank you mayor and Council
this is our annual review and Adoption
of our comprehensive Financial
policies our comprehensive Financial
policies are very important component of
our sound sound financial management
practices the policies allow us to for
formalize or codify best practices
ensures that we maintain fiscal
responsibility oh sorry next slide
ensures that we maintain fiscal
responsibility and budgetary controls
policies are also used in our budgeting
for financial planning purposes and also
importantly the rating agency pleas pay
attention to our financial policies
strong policies increase our rating
score and helps us maintain our strong
bond ratings next
slide we review our policies every year
and make any necessary changes to update
and improve them this year our proposed
changes are housekeeping in nature to
clarify language there are also some
minor changes to improve and strengthen
our policies and we are also
incorporating the new ordinance 46 633
to allocate the new park and preserve
tax so all the proposed changes are
detailed in the attachment to the
council report and agenda with the
remaining slides I'm going to go over
some um the most notable changes that we
are proposing in our policies next
Slide the first proposed change is to
our finance uh fiscal planning and
budgeting policy number one and this is
to better Define our budgetary controls
primarily where we can call out general
account classifications as a budgetary
control level so any uh movement of
budget Authority between personnel and
non-personnel
categories will uh require
authorization next
slide and this is a new addition to our
policy to establish a revenue
stabilization reserve for the 0.15 park
and Pres Reserve
tax and the proposed uh Revenue
stabilization Reserve is 20% of
operating
uses next
slide and um this is to remove the
policy requirement for a 2% asset
replacement Reserve in our water and
wastewater fund the 2% Reserve was a
requirement from the water and sewer
revenue bonds that we had outstanding
those Bonds were paid off in 2023 so the
2% requirement is no longer applies
however we will still maintain a policy
that departments need to identify aging
Capital assets develop it develop an
asset replacement plan and funding of a
replacement Reserve as
needed next
slide this is a new policy um to
strengthen our budgetary controls we
currently already do this in practice is
just formalizing it in our policy is
that any midyear initiatives any budget
related to requests for new ongoing
programs initiated outside the annual
budget development process will require
city manager approval and the related
budget Authority must be approved by
Council next
slide um this is another proposed
adjustment to our policy relating to
grant funding of current policy is that
any Grant brought to council we have to
disclose the match requirement but we're
beefing up this policy to make sure that
not only the match requirement but any
additional funds needed to carry out the
use of the intended Grant be um uh
expressly um disclosed to council as
well next
slide and this is the new policy policy
number 11 to codify the all application
of the new 0.15 park and preserve tax we
will deposit the 0.15 sales tax into a
park and preserve tax allocation fund
and then from that allocation fund we
will distribute it according to the
ordinance
4633 that Council approved next
slide and that allocation is uh outlined
on this slide basically after the debt
requirements for the Westworld
improvements are satisfied the um net uh
revenues will be distributed 51% for
Park improvements 18% for preserve
maintenance 14% for Park maintenance 10%
for fire related expenses and 7% for the
police Park Rangers and this is in line
with the ordinance that Council adopted
next slide and this is the final slide
we're proposing to change our uh percent
of unrestricted portion of construction
sales tax that we transfer to the
general fund capital from uh 50% to 25
to
50% and the rest of it Remains the Same
the 100% of Interest earnings and any
additional funding recommended through
the budget process and that is the last
slide and I can answer any questions
that you might
have councilman
quasman yes thank you I'm looking at 11
four regarding fund balances in park and
preserve page five of six I
believe I just want to know is that the
uh and forgive my my
um uh forgive forgive the fact that if I
have not looked into this is the first
I've seen this on my end is this the is
that the common practice that that fund
balances our um are are always carried
forward is there any type is with other
special taxes that have occurred that
are similar to um the park and preserve
tax yes um Madame mayor council members
councilman quasman absolutely so if the
tax is restricted any unused tax remains
in that fund and carried forward thank
you I don't see any more questions does
that conclude your presentation
and you're looking
for yes we're looking for approval and
Adoption of the uh comprehensive
Financial
policies I'll ask for a motion to
approve I move to approve the financial
policies for resolution
13356 second all those in favor
hi thank you very
much we've already taken the vote on the
citizens petition and that brings us to
the uh consent agenda items that were
that were removed so starting with item
number six uh councilman Graham do you
want to speak to item six thank you
madam mayor I think what I'll do is just
ask um Alison Tim appears to be walking
up to give us um presentation you can
keep the presentation brief I had a
couple brief remarks after that and then
then I'm going to oh okay um sorry mayor
council members um I actually don't have
a formal presentation so I just had a
slide stating um the action as well as
the site plan so
do you want to speak to the reasons you
pulled it off the consent agenda um
there's a request to speak on this I
think is there a request yeah we can
take that after we have dialogue in the
presentation oh I I'll I'll probably at
I'll probably let the speaker speak
first that's okay mayor if you don't
have anything to add uh I'll call for
the speaker uh John Rosenberg
thank you mayor and councel um uh I
guess I'll speak to this so um I I hope
my name's John Rosenberg by the way and
my address is on record I hope the
reason that this was pulled um is not to
uh relitigate this parking structure
over on 6th Avenue we've already been
through this uh the voters
overwhelmingly approved uh the need for
additional parking in Oldtown uh the 6th
Avenue lot uh it it was approved by
pretty much uh everyone up there
including councilman Graham uh last July
so I think everyone's in support of the
need for a parking structure over there
uh at the time all City staff was also
in support the police the city manager
transportation and every single neighbor
in the Northeast quadrant um again as
the voters who also supported the need
for additional parking nothing has
changed that need nothing's changed um
every single neighbor is in full support
of this as I mentioned and the facts
remain the same uh this is a daytime
problem there are almost 500 businesses
in that quadrant that are in desperate
need for additional parking and they
have been for years we submitted over
350 signatures last year of Northeast
quadrant stakeholders who were concerned
about the need for parking and not doing
so could affect their businesses in 2015
there was a walker parking study which
was commissioned by the city which
supported the desperate need for parking
in the Northeast quadron it's urgent
more urgent now than it ever was um
there's a lot more projects in Q that
are coming we're going to need it uh
again and and lastly the Northeast
quadrant is the only quadrant that
actually has never had the benefit of a
new parking structure and yet that
quadrant gave the land that will be used
for the parking structure to the city
which piece of land which today is worth
$20 million in today's value so let's
not ignore the 500 businesses in this
quadrant that were promised this garage
not moving forward would show complete
disregard for the lifeblood of our
downtown please proceed as agreed and
move forward with the desperately needed
garage thank
you thank you very much councilman whad
um thank you for for uh reminding us all
the details of that long discussion we
had last year um um I'm going to motion
to um adopt item six build the new
parking structure on the northeast
quadron of Oldtown scotdale design build
manager and preconstruction and Design
Services contract and adopt resolution
number
13344
second all those in favor oh excuse me
councilman Graham thank
you um is Miss oh miss Tim okay there
you are um I just for a quick question
and I appreciate the testimony from Mr
Rosenberg um this parking structure is
going
to how many levels is this parking
structure going to be it's going to be
one or two parking uh levels do you do
you know that
answer um we're currently planning it
for be two levels okay so how many net
additional parking spaces do you
anticipate it will be
um 200 approximately 272 spaces and
providing a net increase of 144 spaces
over the 128 spaces currently at the
location so
um that is just based on a preliminary
concept that staff had prepared but
obviously this contract that's getting
awarded will prepare the design and then
all those details will be worked out and
then this um because it's it's two
parcels that sort of hang over 6th
Avenue do you contemplate like the
parking garage on the north and south
side of 6th Avenue to hang over and like
have an underpass or how do you how do
you plan to do you have any plans for
that or we'll kind of wait and see yes
we'll have to get through the design to
see that okay okay um just a few remarks
and then I'll be ready to um ready to
vote on this the uh
downtown has been
deprived there's been a death grip
depriving downtown from desperately
needed parking our tourism is higher
than
ever we have invested millions and
millions of dollars to supercharge our
Civic Center and other
places including our giant
stadium and I do agree uh with Mr
Rosenberg and others who say that the
Northeast quadrant does have parking
deficits I will say that is by total
design and if you look at the history
the P3 program deliberately created
those parking
deficits so um even though the parking
needs are acute in the Southeast
quadrant more parking I believe in the
Northeast quadrant will provide welcome
relief to the entire downtown area so
I'm very excited to to uh vote on this
item thank you thank you madam
mayor thank you with that uh all those
in favor of uh consent agenda item six
please indicate your vote
v
i all right that motion passes
unanimously moving on to consent agenda
item 10 councilman gra Graham do you
want to speak to
that thank you madam mayor uh this uh
item I just it stood out to me and um it
is a was this the item that was delayed
continued okay recently my question
really for staff I think that we're
talking with uh Kelly corset is the
staff contact is okay there he is um we
are hiring Matrix Design Group um paying
them
$700,000 have we when's the last time
we've paid a third party to evaluate our
ADA
compliance uh mayor morowski council
member Graham members of the council uh
I am not aware of the last time the city
hired announc outside entity to do this
work uh the city's original uh plan is
well over 20 years old and predates I
think anyone on staff who's currently
working on this um simil cities similar
to us Poria Glendale Chandler Gilbert
have you looked at have you taken the
time to look at whether they do this uh
yes uh councilman Graham um every city
is required by the Ada to have a self-
evaluation and transition plan um I
believe temp is the City most recently
uh updated theirs um I believe Chandler
may also have uh completed a recent
update as well um do they do it
internally or do they hire a third party
uh it to my knowledge councilman Graham
members of the council um they hire uh
firms with expertise in doing this it's
it's a it's a very big effort um and
would be beyond the scope of uh staff in
in any City including
ours um
Poria Glendale Gilbert do you know Poria
Glendale Gilbert do you take the time to
check with the last time they did or who
they used uh councilman Graham I I don't
have a a cityby city um tally of of who
did what when uh we did look at um peer
cities um when we were first undertaking
this effort to uh initiate an RFP so
that we could get a better understanding
of what the effort would look like what
a what a competitive bid process needed
to include uh Etc but um I I don't have
a full list of of every city in the
valley to see um how they tackled the
same work and then my last question what
was the impetus for doing this
particular doing it at this time why not
last year or next year what was the
catalytic event uh council member Graham
the uh the city has um for a number of
years um been taking what I would call
more of a peac meal approach
um sort of Facility by facility um area
by uh area but it became clear to us
that we would never get to a full update
of our plan as required um doing it that
way so it was a year ago where we made
the request um for the initial funding
the $300,000 that's in this year's
budget um with the intent that we
complete the work so that um we can feel
confident that the needs of the
community are being addressed and the
city's liability is uh minimized to the
degree that uh that it can be through
this effort and then who will they be
will they be working with our risk
department when they during this process
uh council member Graham members of the
council so um uh I'll be the contract
administrator our uh Ada uh title 6
coordinator uh will help coordinate the
effort but it will be a a comprehensive
effort throughout the city working with
risk with uh facilities with
Transportation with capital projects
it's a it is a uh comprehensive Citywide
effort that'll involve um every
Department in the city to some degree
have you estimated how many staff hours
there will require we have not estimated
what the city's uh staff hours uh look
like no we know that we will be uh
coordinating out of our office uh we've
had a number of those departments
involved in creating the uh the bid and
participating in the RFP process but I
can't tell you what estimate of Staff
hours look like as the work continues um
as we bring the uh the firm on board
they will of course handle the bulk of
it thank you Kelly thank you
mayor thank you very much councilwoman
McAllen thank you mayor um Kelly can you
just give a brief overview so everyone
understands that first of all that this
is federally mandated we have to comply
but a little bit about what it is
they're looking at throughout the entire
city and what a massive undertaking this
is and why we contract it out
please uh thank you uh mayor barowski
councilwoman Mallen members of the
council um I wonder if it would be
helpful if I invite Kevin lardner from
Matrix Design Group up to uh go through
a few slides that he has that really I
think will best answer that question
thank you
and uh I'm not sure how we advaned the
slides up here there we go so if you
could go to the end of this deck uh Sam
uh not the very end but it it will
transition from the city slides to uh
Matrix Design Group
slides there we
go uh mayor vice mayor council thank you
for the opportunity to uh speak so uh
great question about the scope of work
uh if we could jump to the next
slide so really the you know the project
objective to what Kelly has spoke about
right this is an
all-encompassing understanding of the
city's facilities programs and policies
right so when we look at this from a
risk-based perspective that's the way
we're looking at this we uh must look at
a compliance for Ada and ABA and state
requirements so at the end of this we're
going to be generating a
self-evaluation uh and transition plan
which will then help prioritize and
generate implementation uh for
monitoring a barrier removal associated
with what's required with ada8 title 2
so to the question that was asked about
what what is the general scope of work
here if we look at the column on the
right you know we're looking at 2,000
miles of sidewalk uh that requires boots
on the ground for all of that requires
125 miles of multi-use
paths 160 Mi of unpaved trails
14,800 curb ramps 5 93 signalized
intersections 17 pedestrian signals and
uh around 640 facilities and park
structures uh so this is a massive
undertaking um and so really what what I
wanted to highlight here with this slide
is I think it's it's a common
misconception that when we think of
accessibility we we tend to think of uh
maybe wheelchair users but you know this
goes beyond that uh this is uh so many
others that are greatly impacted by
accessibility and the importance of why
uh Scottdale should look to implement
this so you know there are more um
disabilities out there that are not uh
you know that truly benefit from this
accessibility uh next slide please and
so really to just to highlight a little
bit about our methodology for how we're
going to collect this massive amount of
data um we will be utilizing uh multiple
different Del data collection systems uh
but to to highlight the golf cart that's
greatly misplaced in snow here um but
this highlights our data collection
method for all of the uh Trails
sidewalks uh that will be used this is
essentially a mobile sensor sensor that
can go ahead and collect all the
necessary data that we need to establish
discontinuities uh running cross slopes
any areas that would generate out of
compliance with Ada or ABA uh we'll also
utilize blue dag uh which is what's used
in facilities to help generate uh easy
compliance within state regulations and
federal
regulations um and so with this all of
this data uh then gets incorporated into
uh the city's current GIS data platform
and into their asset management system
so the data that we collect is the city
of scotsdales and it is available and uh
for anyone to see and available for many
years down the road uh next slide and so
really what will generate out of all
that data collection will be a field
survey report which will provide a
understanding then of where barriers
currently exist uh and additionally kind
of what is the risk to Scottdale uh by
having those barriers remain in place so
with that we'll generate general cost
data as well for what it would take for
barrier removal this can help uh
associate then implementation and
prioritization to help make sure that
the dollars that are spent are allocated
ated to the most appropriate and most
pressing needs uh next slide please
we'll also engage with the community
this uh key part of our scope of work uh
and so with this we'll be making sure
that uh general public is obviously
understood but also who are those that
are most impacted and making sure that
their voice is heard um a large time uh
when it comes to data collection or when
it comes to public Outreach especially
with the disabled Community it's more uh
about how do you want to provide
feedback more than just do you want to
provide feedback and so Matrix Design
Group with our strategic Partners uh
specialize in this public Outreach in
making sure that those that are most
impacted have a voice and can express
the concerns that they see throughout
the
community uh next
slide and so in the end what are we
generating is the Ada transition plan so
as a requirement of ADA title 2 um you
know we'll be generating and identifying
the barriers uh that are out there from
the field survey report we're going to
be producing transparency and
methodology associated with this so that
it's very clear how we collected data
and why things are not
compliant uh we'll provide that
recommendations for barrier removal and
the costs associated with that identify
a timeline for achieving compliance
again this is look at minimizing the
risk to the city of
Scottsdale uh recommended changes to
current policies and procedures
identifying a responsible party for
implementation uh identifying funding
mechanisms that can help support barrier
removal and then uh in compliance with
Ada title 2 it's an you know a dashboard
for soliciting continuous feedback so
that this is not just a one-time thing
but a constant and continuous uh
opportunity and then also enabling uh
dashboard uh database monitoring
platforms uh so that uh the public has
the opportunity to see the progress that
the city of Scottsdale has made in
making uh Scottsdale more accessible for
all I think that's
it thank you councilwoman Whitehead um
so that's really impressive and I think
U so thank you for having the added
presentation on this um so I'm
interested on the public input until
recently we didn't have an ADA
coordinator and I had so many residents
coming to me um with specific issues and
so is there how how are you going to
facilitate that will there be um a
number or maybe this is a question for
Kelly ba basically the people who have
contacted me in the past I would reach
out to them and say we're doing this
study um how would they participate
again is there a number is there an
email you know and a lot of these people
of course have some challenges you know
whether usually physical disabilities
yeah absolutely um not sure if it's
possible to go back to the public
Outreach slide um yep thank you uh so
really what we're going to do is
accessible public meetings so we've
proposed to do three of those so that'll
be community outreach meetings where we
are advertising this it's an opportunity
to provide that feedback uh directly
face Toof face um of course including a
virtual option for those that would
prefer that additionally we're creating
this ID places interactive mapping
feature so that 247 uh from wherever you
are you have an opportunity to provide
feedback that is a geolocated feedback
opportunity so if you're standing at at
an intersection and going I got no
sidewalk to go to you can drop a pin
provide that right on the spot and that
is directly inputed into our database
and observed um and then additionally as
I tried to highlight we will be doing a
targeted disability community outreach
to make sure that those that are most
impacted um have an opportunity to make
their voice heard you know the the thing
you just said about the sidewalk I think
impacts all of us up here because we few
weeks ago heard from a resident whose
friend friend who was wheelchair bound
and fell because the sidewalk was an
ada8 compliant in the summer and died
from her wounds because she couldn't get
up from the hot sidewalk so that's
really meaningful I like that idea um
okay how do you and this is just I'm
going to throw this out there I'm not
asking for an answer but one of the
complaints I get is has to do with
foliage you know with Landscaping is
that something so that is not a one-time
fix it's like a property owner it could
be anything from you know a a you know
usually a private property owner where
their foliage which we all love but it's
impacting the sidewalk or something is
that something you kind of look for and
have suggestions for when you come back
with your report yeah a absolutely so
the the data that we are collecting
again is is all geolocated so as we
monitor that we can easily put in there
that this is an item of concern um and
then you know note that it is uh whether
maintenance or vegetation and categorize
accordingly okay well I I don't see any
more questions so I'll go ahead and
motion on this item um 11 the Americans
with uh Disability Act let me put my
glasses on self- evaluation and
transition Plan update and requests that
we uh adopt resolution number
133 let's see
13331 to authorize contract number 20257
um city of Scottdale with Matrix Design
Group Incorporated and give the city
manager designate the uh authority to
execute any other
documents I'll second it second I see
councilman quasman has a comment or
question yeah recognizing that this
isn't a comment out of order um I just
wanted to state that this is just one of
those times where um as somebody who has
been involved in risk management for a
long time I'd like to urge my fellow
council members to vote in support of
this motion and and just the the
illustration brought forward by
councilwoman Whitehead um I think is
extremely poignant this pays for itself
this absolutely pays for itself as a
riskmanagement aspect to it it's the
right thing to do for constituents and
um I I support this
vociferously thank you seeing no further
questions or comments uh please vote on
agenda item number 11 as
motioned
I this Mo this motion passes unanimously
thank you very
much all
right mayor yes councilwoman Littlefield
I yes thank you um I have um a request
also I would like for the um City staff
to look at the concerns of the neighbors
as they spoke um about their
neighborhood and the construction
storage site located off Shay and uh
8226 and I think I had uh 10617 North
85th Street Sports facility where
they're using residential lots to um use
non have non-residential uh activities
there commercial activities and I would
like to have staff take a look at this
and report back to us as to what they
found and what our alternatives are if
they found this is correct um what we
can do to fix this problem thank you
thank you councilwoman Littlefield we
actually took a vote on that motion to
agendize this for a future council
meeting and that motion passed good
thank you good thank you turning now to
mayor and Council items next we have
boards and commissions and task force
nominations uh and as protocol uh States
I will turn the meeting over to vice
mayor debosz who will be chairing this
portion of the
meeting thank you madam mayor um this
evening the city council will be
nominating Scottsdale residents interest
in serving on citizen advisory boards
commissions and committees the Scottdale
city council is responsible for
establishing City policies and enacting
laws and support of those policies the
council relies on volunteer
citizen-based boards and commissions to
research issues and make recommendations
in support of the council's mission and
goals the information and
recommendations provided by Council
appointed advisory boards is a valuable
tool in helping council members in their
deliberations appointments for these
positions will be made by a special city
council meeting on March 18 as we begin
our process this evening I'd like to
note to my colleagues that an applicant
only needs to receive one nomination in
order to advance to interview before the
council when I call on you if your
chosen applicant or applicants have
already been nominated by a council
member please State no additional and
we'll move on in the process thank you
and let's get
started the airport advisory commission
advises the city council on policy
manners related to the operation of the
airport proposals for development
airport uh area land use fees and safety
concerns Charles McDermot resigned from
the commission this past December there
is one vacancy and six applicants the
applicants are Craig Bennett Thomas QB
David McCartney Jamie Shaw John Sloan
Carl Stein I will now entertain
nominations for the airport advisory
commission each council member can
nominate one
applicant I will start with council
member quasman
I would like to pass in favor of of more
senior members of the
council councilwoman
macallen Jimmy Shaw councilwoman
Whitehead John Sloan mayor barowski
Craig
Bennett councilwoman
Littlefield M David
McCartney David
McCartney okay councilman Graham Mr QB
no
additional um the following uh oh Adam
quas cman quasman carlstein
okay uh looks like everyone was
nominated
okay uh the building Advisory Board of
Appeals has the jurisdiction to
recommend that minor variances in the
Electrical Plumbing and mechanical
application of the building code would
be granted and that alternative
construction methods or materials be
allowed terms for Quinton auser and Greg
Barker expire in March both are eligible
for reappointment however only Quinton
Argus Berger has submitted an
application for consideration for the
new term there are two vacancies and two
applicants the applicants are Quinton
auser and Frederick
detman so we still go ahead okay um I
will now entertain nominations for the
building Advisory Board of Appeals each
council member can nominate two
applicants and I will start with
councilwoman
McAllen Quinton um
ooser and Frederick
dman thank you councilwoman McAllen
Quenton osberger and Frederick detman
have been
nominated the citizens Bond oversight
committee receives reports on the city's
progress in implementing the bond
program reviews any proposed project
changes to the program and provides
comments to the city council with
respect to the bond program as the
committee deems appropriate Jane mt's
term expires in March and is eligible
for reappointment however she did not
submit an application for consideration
there is one vacancy and seven
applicants the applicants are James
Davis Amy grenshaw Corey ha good
Patricia pellet Brett Phillips Scott
sandal and Tammy Smith I will now
entertain nominations for the citizens
Bond oversight committee each council
member can nominate one applicant
councilwoman Whitehead uh Corey ha good
mayor barowski Tammy
Smith councilwoman
Littlefield James
Davis councilman
Graham uh Patricia
pallet um councilman quasman Amy
Grimshaw councilwoman McAllen no
additional and I have no additional so
the following individuals were nominated
James Davis Amy Grimshaw Corey ha good
Patricia pellet and Tammy
Smith the environmental advisory
commission provides guidance on the
prioritization of future environmental
activities and recommends environmental
policies to the city council special
qualifications as specified by the
Scottdale city code the membership of
the board shall reflect both scientific
and non-scientific
interests Walter cck's term expires in
March and is ineligible for
reappointment there is one vacancy and
10 applicants the applicants are John
Cressy trian Goldberg Steve Goodman
Kevin consol Mark Marius Robert Newport
Greg odard Oliver Ross Joshua Sterns
Judah waxel bomb I will now entertain
nominations for the environmental
advisory commission each council member
can nominate one applicant mayor
barowski chuda waxel bomb councilwoman
Littlefield Jud wax bomb councilman
Graham no
additional councilman quasman no
additional councilwoman Mallen John
cresy councilwoman Whitehead Mark Marios
and I have no
additional uh so we have nominated John
Cressy Mark Marius and Judah waxel
bomb the human relations commission
Advocates and promotes all dimensions of
diversity the commission acts as an
advisory body to the mayor city council
and staff to make recommendations on
ways to encourage mutual respect and
understanding among people to discourage
prejudice and discrimination and to work
towards cultural awareness and unity
DeMarco kase and James Somerville
resigned from the Commission in December
there are two vacancies and seven
applicants the applicants are Paul
Epstein Jacqueline fad Mason Gates jeie
McKenna Jill pearlstein Andy Ricky and
Sheri seir I'll start with councilwoman
Littlefield
Mason Gates and Sherry seir councilman
Graham none additional councilman
quasman no additional councilwoman
Mallen McKenna uh Janine McKenna and
Andy Ricky councilwoman Whitehead no
additional mayor barowski no additional
and I have no
additional we have nominated Mason Gates
jeie McKenna Andy Ricky and Sheri
seir the judicial appointments Advisory
Board makes advisory recommendations to
the city council regarding the
appointment and reappointment of
full-time City Judges special
qualifications the seven member
jaab will consist of two active judges
one representative from both the state
and the Scottdale bar associations and
three citizens appointed by the city
council who are not judges in any
official capacity nor retired judges nor
members of the bar the State Bar of
Arizona Susan Galpin Tyrie resigned from
the board in February there is one
citizen represent representative vacancy
in five applicants the applicants are
Jeanie Beasley James bema Richard Engle
Michael Gonzalez and Diane man
councilman
Graham Miss
Beasley councilman quasman no additional
councilwoman McCallen Richard Engel
councilwoman
Whitehead no additional mayor barowski
no additional councilwoman
Littlefield James
BMA and I have no
additional we have nominated jeie
Beasley James Bola and Richard angle
the Lost trust fund board is responsible
for recommendations to the city council
regard regarding the administration of
the Lost trust fund special
qualifications as specified by the city
scale city code the city council shall
appoint five joint Trustees of whom no
more than one shall be a member of the
city council and no more than one
trustee may be a city employee Jacob
Seltzer's term expires in March he is
eligible for reappointment and has
submitted an application for
consideration Mark Stevens's term on the
board ended in January as he was
appointed to the budget review
commission there are two vacancies and
one applicant the applicant is Jacob
Seltzer I will now entertain a
nomination for the Lost trust fund board
and I'll start with councilman
quasman I'd like to pass to a more
senior member just kidding okay uh Jacob
szer uh we have nominated Jacob seltzer
yeah yeah
yeah the neighborhood advisory
commission advises and makes
recommendations to the city council on
policies plans strategies and programs
for the preservation Improvement and
revitalization of Scottsdale's housing
and neighborhoods Louise lamb resigned
from the Commission in January there is
one vacancy and eight applicants the
applicants are Kimberly Baris Raphael
bobia uh Jane Brena Katie Coral David
Creed Marissa Jimenez Ira Scott and
Christopher smooy I will now entertain
nominations for the neighborhood
advisory commission each council member
can nominate one applicant councilwoman
McAllen Ira
Scott councilwoman Whitehead Marissa
jenez mayor barowski David
Creed uh councilwoman
Littlefield Jane Brena
councilman Graham Miss
Perez councilman quasman no additional
and I have no additional we have
nominated Kimberly Baris Jana Brena
David Creed Marissa Jimenez and Iris
Scott The Parks and Recreation
Commission advises the city council on
the Acquisitions of lands and facilities
for use as Parks or recre recreation
centers and on the operation use care
and maintenance of these Parks and
Recreation areas Kristen parish's term
expires in March she's eligible for
reappointment and has submitted an
application for consideration there is
one vacancy and nine applicants the
applicants are Jamie Alfred Bodo denim
Allison Ford Larry Funk Kristen Parish
Marissa Pelini Michelle Rino Samuel
swinhart swainart Sarah Rose Weber I
will now entertain nominations for the
Park and Recreation Commission each
council member can nominate one
applicant councilwoman Whitehead Kristen
Parish mayor barowski I want to nominate
two so I'm gonna say I'm gonna I'm gonna
test my luck here I really want Jamie
Alfred on the on this commission for
sure but I'm going to nominate Bodo DM
because I have a feeling Jamie might get
nominated did anyway so with
that councilwoman
Littlefield well you are absolutely
correct I nominate Jamie
Alfred councilman Graham none additional
Jamie Alfred councilman quasman we were
going to make you sweat it but no
additional councilwoman McAllen no
additional and I have no additional we
have nominated Jamie Alfred bod oan and
Kristen
Parish this concludes our nomination
process this evening individuals
nominated will be contacted by City
staff with additional information I
would like to take this opportunity to
sincerely thank all who have applied to
serve on a citizen Advisory board or
commission even if you were not
nominated your application will remain
on file for one year for consideration
at a future date if there are additional
vacancies thank you very much mayor
barowski thank you thank you vice mayor
dequez and that concludes all of our
business for tonight anyone want a
motion to adjourn so moved second all
right all in favor I suspend the rules
say yes
hi get better
Kathy thank
you for